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Technology Project Management Policy


Four categories of projects have been defined in the State’s Policy for the Management of Technology Projects:  Minor, Small, Major and Multi-agency/Enterprise projects. Effective July 1, 2005, all Major and Multi-agency/Enterprise IT projects, as well as, some Small IT projects (those involving high risk, extending over several years, etc.) must be managed by a certified project manager. In addition, a “dashboard” status report must be submitted to the Division of State Information Technology (DSIT) periodically for these projects. The primary goal of this Policy is to improve the success rates of IT projects throughout state government.
   
Other key points of this Policy include:

  • Technology projects submitted to the IT Planning and Research Office must be supported by a business case analysis and must, unless an exemption has been requested by the agency and approved by the Architecture Oversight Committee) comply with the State’s IT Enterprise Architecture;
  • Technology projects of long duration, more than twelve months, must be executed in phases with incremental objectives and measures of success, such that continued funding can be allocated based on achievements of prior phase objectives;
  • Agencies can be certified by the Division of State Information Technology to “independently” manage projects having a cumulative investment in technology of up to $5,000,000;
  • The Division of State Information Technology may, on its own or upon request by appropriate agency personnel, require that specific actions be taken to address/resolve problems being experienced on a “troubled” project;
  • Each agency must adopt the State’s project management methodology
    (see below) or have a methodology approved by the Division of State Information Technology and begin using this methodology to manage all technology projects by no later than July 1, 2005; and
  • The Division of State Information Technology must oversee the development of a cost-effective project management training and certification program (see below) for use by all state agencies.

   
This Policy for the Management of Technology Projects was approved by the Architecture Oversight Committee in May 2004 and went into effect on June 1, 2004.